What are event settings?
Event settings control how hosts and guests interact with an event. DJs configure these settings inside a template or an individual event. These settings determine when the event auto-locks, whether hosts can invite guests, and how much control hosts have over the timeline.
General
Event name
The event name appears at the top of the event page and is visible to hosts and guests. You can change it at any time from the Event Settings panel.
Event location
You can add a location for the event. This is optional and appears on the event overview.
Event status
Every event has a status. The three options are:
Active — The event is live and hosts/guests can interact with it normally.
Pending — The event has been created but is not yet active. This is the default status for new events.
Locked — The event is locked and hosts/guests cannot make changes. The DJ can still edit the event. Events also lock automatically based on the auto-lock setting (see Date and Time below).
Event template
You can see which template the event was created from and change it by clicking Change template. Note: changing the template after an event is created may affect sections and settings, cause data loss.
Date and Time
Event date
Set the date of the event. If the date hasn't been set yet, it will show as TBD.
Number of days before locking event
This is the auto-lock setting. It controls how many days before the event date the event will automatically lock, preventing hosts and guests from making further changes. You can set this to any number (common choices are 7, 14, or 30 days), or set it to zero so the event never auto-locks.
We recommend setting it to 14 days or slightly more than you think you'll need — it's easier to reopen an event than to deal with last-minute changes. The DJ can always manually lock or unlock an event at any time from the phone or the web.
DJ arrival time
Set what time the DJ should arrive at the venue. This appears on the event overview and in PDF exports.
Start time
Set the event start time. This appears on the event overview and in PDF exports.
End time
Set the event end time. This appears on the event overview and in PDF exports.
Branding
Event color
Each event has a theme color that affects the look of the event page for hosts and guests. To change the event color, open Event Settings and click Change color next to the current color swatch. You can choose any color that matches the event's branding or your company's brand.
Hosts can change event color
When this toggle is on, hosts can change the event's theme color themselves. When it's off, only the DJ can set the color. Default: Off.
Host can add event photo
When this toggle is on, hosts can upload a photo to the event (for example, a photo of the couple for a wedding). This photo appears at the top of the event page. Default: On.
Hosts can add cover photo for new sections
When this toggle is on, hosts can upload cover photos for any new sections they add to the timeline. When it's off, only the DJ can add cover photos. Default: Off.
Hosts can change headline color
When this toggle is on, hosts can change the color of section headlines in the event. Default: On.
Permissions
Hosts can invite guests
When this toggle is on, hosts can send invitations to guests. Invited guests can see public sections only — songs and the event description — but they cannot see questions or notes.
Guests can invite guests
When this toggle is on, anyone who has been invited to the event can also invite others. This is great for school events or large parties where you want maximum participation. For weddings or private events, turn this off so only the hosts control who has access. Default: Off for weddings, On for parties/school events.
Hosts can add new sections
When this toggle is on, hosts can add new timeline sections that the DJ hasn't included in the template. If you prefer to manage the timeline yourself, turn this off. Multi-op companies running hundreds of events per year often turn this off to prevent mistakes and keep events consistent.
Hosts can reorder sections
When this toggle is on, hosts can change the order of sections in the timeline. If you want to keep the timeline exactly as you set it, turn this off. The DJ can always reorder sections regardless of this setting.
Songs
Song limit for new sections
If you allow hosts to add new sections, you can set a song limit for those sections. This controls the maximum number of songs a host can add to any section they create. We recommend keeping this between 10 and 20 songs to prevent oversized playlists. Setting it to infinity means there's no cap.
Must-play limit for new sections
You can set how many must-play songs hosts can mark in their new sections. Keep this low to maintain control over the final playlist.
Save as Template
At the bottom of the Event Settings panel, you'll find the Save as template option. This lets you save the current event — including all its sections, settings, permissions, branding, and questions — as a reusable template.
The new template will appear in your Templates section in the left sidebar. This is useful when you've set up an event exactly how you like it and want to reuse the same structure for future events without rebuilding it from scratch.
Saving as a template does not affect the original event — it creates a separate copy as a template.
Delete Event
At the bottom of the Event Settings panel, you'll also find the Delete option. Deleting an event removes it from your events list.
If you accidentally delete an event, you may be able to restore it on the History tab.
Common Questions
Where do I find event settings?
On the web, open an event and click the pencil (edit) icon in the top-right corner. The Event Settings panel will slide open on the right side of the screen. On mobile, open the event and look for the settings or edit option.
Do these settings apply to templates too?
Yes. Any settings you configure in a template will carry over to every event created from that template. You can also override settings on individual events.
Can the DJ still make changes after auto-lock?
Yes. Auto-lock only restricts hosts and guests. The DJ always has full editing access regardless of the lock status.
What can guests see when they're invited?
Guests can only see public sections — songs and the event description. They cannot see questions, notes, or private planning details.
What's the difference between Active, Pending, and Locked?
Active means the event is live and hosts/guests can interact. Pending means the event was created but isn't active yet (this is the default for new events). Locked means no one except the DJ can make changes — this happens automatically based on your auto-lock setting, or you can lock it manually at any time.
How do I change the event color or branding?
Open Event Settings by clicking the pencil icon on the event page. Scroll down to the Branding section. Click Change color to pick a new theme color. You can also toggle whether hosts are allowed to change the color, add event photos, add cover photos, or change headline colors.
Can I save my event setup to reuse later?
Yes. In Event Settings, click Save as template at the bottom. This creates a reusable template with all your current sections, settings, and branding. The original event is not affected.
What happens if I delete an event?
The event is removed from your events list. If you need to recover it, check the Restoring Deleted Events article in the Help Center. Be cautious when deleting events that have already been shared with clients.