Templates are the backbone of event planning in Vibo, allowing you to create, customize, and streamline event details with ease. Let’s dive into this guide and learn how to create the perfect event template that suits your unique style and needs! 🌟
1. Why Use Templates? 📋
Templates save time and ensure consistency across events. Whether you're planning a wedding, corporate event, or party, templates simplify the process. Plus, Vibo provides public templates to get you started quickly! 🚀
2. Cloning Templates for a Head Start ✨
Clone Your Own Template: Start with an existing template you’ve created and make adjustments.
🛠️ Go to Templates > My Templates > Select a template > Clone Template.Clone Public Templates: Browse templates shared by other DJs or planners.
🌐 Go to Public Templates > Select one > Clone Template.
3. Choosing the Right Template 💡
Find a template that aligns with your event type and style. For example:
🥂 Weddings: Look for formalities like first dances and timelines.
🎭 Corporate Events: Focus on structured schedules.
4. Adding Personal Flair with Cover Photos 🖼️
Make your templates stand out by adding a personalized cover photo.
📸 Go to Template Settings > Change Cover Photo > Upload your image.
5. Event Details Made Simple 🗓️
Event Types: Select a category like Wedding, Birthday, or Corporate.
Location: Add venue details or leave blank for flexible use.
Lockout Dates: Prevent last-minute changes by setting a lock date before the event.
6. Organizing Sections Like a Pro 🏗️
Add sections with:
➕ New Section: Create from scratch or duplicate an existing section.
⭐ Favorites: Use pre-saved sections for faster customization.
📂 Headlines: Organize sections with clear headers and emojis.
7. Fine-Tuning Access Settings 🔐
Control who sees what:
🌎 Public: Guests can view and edit.
👫 DJ & Host: Restricted to you and the event host.
🕶️ DJ Only: Private sections for your eyes only.
8. Perfecting Questions 🎤
Use the four question types to gather important details:
1️⃣ Text Answer: Freehand input for open-ended questions.
2️⃣ Checkboxes: Allow multiple selections.
3️⃣ Multiple Choice: Limit to one selection.
4️⃣ Description: Provide detailed instructions or examples.
9. Managing Songs 🎶
Turn on/off song input based on the section’s needs:
Song Limits: Restrict the number of songs or must-plays per section.
Timeline: Decide if song selections should appear in the timeline.
10. Enhancing Client Experience 🌟
Use clear descriptions for sections to guide your clients.
Add notes for internal use or client reference.
Toggle visibility settings to control what clients and guests see.
11. The "Don’t Play" Section 🚫🎵
Help clients list songs or genres they want to avoid.
Notes Area: Add extra instructions or clarifications.
Song Limits: Set a cap on how many songs can be listed here.
12. Pro Tips for a Winning Template 🏆
1️⃣ Use emojis to make sections visually appealing.
2️⃣ Leverage favorites to save time on repetitive tasks.
3️⃣ Regularly review templates to keep them updated with client needs.
Ready to Get Started? 🕹️
Explore your templates, try out these tips, and let your creativity flow. Your clients will love the professional and personalized experience you provide with Vibo!
🙌 Have fun creating, and happy planning!